Bus charter & coach hire Bus charter software for coach hire and group transport.
Quote and book coach hire for groups, carry passenger manifests, plan multi-day and multi-stop trips, keep every coach and driver compliant, and invoice the organiser automatically.
Coach hire is group logistics
A charter is booked by an organiser for a group: a school trip, a corporate event, a sports team, a pilgrim group. It may run for several days with many stops, needs a coach of the right size and a driver with the right licence, and is usually invoiced to the organiser or an agent.
TransferArc handles this as a group booking with a passenger manifest and up to 50 legs. Per-km, per-hour and package prices come from versioned rate cards, and the pilgrim transport guide shows how large group movements run.
Charter operations in one system
Group bookings
One booking per group with a passenger manifest and CSV import.
Multi-day and multi-stop trips
Up to 50 legs per booking, each with its own locked quote.
Charter pricing
Per-km, per-hour, slab and package rates with season and holiday surcharges.
Coach and driver compliance
Registration, insurance, permits, inspections and licences with automatic blocking on expiry.
Maintenance and fuel
Service schedules, fuel logs and depreciation for every coach.
Organiser and agent billing
Invoices, deposits, credit and statements for organisers, agents and schools.
A charter from enquiry to invoice
- 01 Quote the charterPrice by distance, hours or package; the quote locks for the organiser.
- 02 Load the groupImport the passenger manifest; validation catches errors early.
- 03 Assign coach and driverOnly a compliant coach of the right capacity and a licensed driver can be assigned.
- 04 InvoiceThe trip completes, revenue is recognised and the invoice posts automatically.
For coach and bus operators
From a few minibuses to large coach fleets on long-distance and multi-day work.
- Coach hire companies
- Bus charter operators
- Minibus hire
- School and university trips
- Sports and event transport
- Pilgrim and group transport
Coach hire software for private hire and group travel
Coach hire is quoted, not metered: a school trip, a wedding party, a corporate offsite or a pilgrim group asks for a price for a day, a return or a multi-day tour. TransferArc quotes it from versioned rate cards (per day, per kilometre or per trip), locks the price on the quote, takes a deposit online and confirms with the passenger manifest attached. Multi-leg itineraries with up to 50 stops stay on one booking and one invoice.
Operators that sell through agents, schools or travel companies run them as B2B accounts with credit limits and contract rates; the coach, its documents and the driver's hours are checked by dispatch before the trip is assigned, and every completed hire posts to the ledger with VAT and e-invoicing handled by the country pack.
Frequently asked questions.
What is bus charter software?
Bus charter software quotes, books and runs coach hire for groups: manifests, multi-day itineraries, coach and driver assignment, compliance, and invoicing to the organiser. TransferArc also handles fleet maintenance and accounting.
Can TransferArc handle multi-day coach tours?
Yes. One booking can contain up to 50 legs, each with its own locked quote, so multi-day and multi-stop charters stay in one booking.
How are coach drivers kept compliant?
Driver licences, permits, medical and police clearance are tracked with expiry reminders, documents are verified by a second person, and drivers with expired documents cannot be assigned.
What is coach hire software?
Coach hire software quotes, books and runs private-hire and group coach work: day hires, returns and multi-day tours priced from rate cards, deposits, passenger manifests, driver and vehicle compliance, dispatch and invoicing. TransferArc adds a self-posting ledger and e-invoicing, so each hire closes in the books by itself.
How much does bus charter software cost?
Each TransferArc plan has a monthly price with vehicles included — 5 on Starter up to 50 on Enterprise — plus a one-time Setup & Onboarding fee, waived on annual billing. Every price is on the pricing page after a short form.