# Shuttle software for scheduled routes and staff transport.

> Shuttle software for scheduled routes, hotel and airport shuttles, employee and school transport: recurring trips, manifests, dispatch, live GPS and monthly billing.

https://www.transferarc.com/shuttle-software

Plan daily and weekday series, carry passenger manifests, dispatch compliant buses and vans, follow every route on live GPS and bill each client one consolidated invoice a month.

## Shuttles run on schedules, contracts and manifests

A shuttle or staff transport operation repeats the same routes every day for the same clients: a factory shift, a hotel airport loop, a school run. What matters is that the series never misses a day, the right people are on board, and the client gets one correct invoice at month end.

TransferArc handles [recurring trips](https://www.transferarc.com/product) as daily or weekday series with passenger manifests imported from CSV. Corporate clients get cost centres and contract rates through the [corporate accounts module](https://www.transferarc.com/agents-corporates), and dispatch only assigns vehicles and drivers with valid documents.

## Everything a shuttle operator needs

- **Recurring series**: Daily or weekday trip series, each trip with its own locked quote.
- **Passenger manifests**: Manifests with CSV import and line-by-line validation on group and route trips.
- **Multi-stop routes**: Up to 50 legs per booking for pickups along a route.
- **Contract billing**: Contract rate cards, cost centres and one consolidated invoice per client each month.
- **Live GPS and ETA**: Track each shuttle in real time, with geofenced zones and arrival estimates.
- **Duty roster**: Shift planning and driver performance scores for repeating routes.

## How a shuttle contract runs

1. **Set up the contract**: Contract rates and cost centres for the client, then the route as a recurring series.
2. **Load the manifest**: Import passengers from CSV; every line is validated.
3. **Run the route**: Dispatch assigns compliant vehicles and drivers; live GPS follows each run.
4. **Invoice monthly**: Completed trips roll into one consolidated invoice and post to the ledger.

## For every scheduled transport service

Fixed routes, shift transport and shuttle loops, for corporate, hotel, school and airport clients.

- Employee and staff transport
- Hotel and resort shuttles
- Airport shuttle services
- School transport
- University and campus shuttles
- Industrial shift transport

## Employee shuttle software

Employee and staff transport is a contract, not a booking: the same shift runs every weekday for one corporate client, with a fixed list of people and pickup points. TransferArc sets the contract once — rate card, cost centres, invoice day — and generates the series. The passenger list lives on the series, so a new joiner is added once and rides from the next run. Dispatch assigns only compliant vehicles and drivers, and the [Driver app](https://www.transferarc.com/driver-app) shows the manifest, so no-shows and extra riders are recorded on the trip itself, not reconciled from paper at month end.

For the client, the output is one consolidated invoice per month with trip-level detail, posted to the [ledger](https://www.transferarc.com/accounting) automatically, and a [Client app](https://www.transferarc.com/client-app) where the transport desk can see every run and its status. Corporate accounts, approvals and consolidated invoicing are covered on the [corporate transport software](https://www.transferarc.com/corporate-transport-software) page.


## Airport and hotel shuttle software

A hotel or airport shuttle loops on a timetable, but its passengers arrive on flights. TransferArc links a pickup to a flight number and follows the live arrival time, so a delayed flight moves the pickup instead of stranding the guest. Hotel and airport runs can mix scheduled loops with on-demand pickups in the same dispatch board, and guests get their driver, vehicle and ETA by email, SMS or WhatsApp in the language of the booking.

Hotels and tour operators that resell the shuttle book it through the [agent channel](https://www.transferarc.com/agents-corporates) on credit or deposit, with markup tiers and their own branding on confirmations.


## Shuttle dispatch and scheduled routes

Shuttle dispatch is about repetition: the same route, the same stops, a different vehicle when one goes to the workshop. TransferArc builds each run of a series as its own trip with up to 50 stops, auto-dispatches it by zone and vehicle class with a vendor fallback when the fleet is full, and shows the whole day on one board. Live GPS with geofenced zones raises an alert when a run leaves its corridor or falls behind, and duty rosters keep driving hours within limits.

Every completed run posts its revenue, cost and driver settlement to the books in the same transaction, so the month closes from the dispatch data itself — see the [guide to transfer dispatch software](https://www.transferarc.com/blog/transfer-dispatch-software).


## Shuttle tracking software

Every shuttle is on the live map with its ETA. Geofences mark depots, terminals and client sites, the Driver app reports each status change, and passengers or the client’s transport desk can be sent the vehicle, driver and arrival time by email, SMS or WhatsApp. Trip history stays on the booking, so a late run can be checked afterwards. Vehicle and driver documents are covered under [fleet management software](https://www.transferarc.com/fleet-management-software).


## Shuttle booking and reservation software

A scheduled run or a private shuttle can be booked online and paid by card, entered by your reservations team, or booked by agents and corporate clients in the [Client app](https://www.transferarc.com/client-app). Each run carries its passenger manifest. For conferences and events, create the shuttle runs for the event days and let the organiser book against them; the [transfer booking system](https://www.transferarc.com/transfer-booking-system) page covers the booking channels in detail.


## Frequently asked questions.

### What is shuttle software?

Shuttle software plans and runs scheduled passenger routes: recurring trips, stops, passenger manifests, vehicle and driver assignment, live tracking and client billing. TransferArc also posts every trip to the books.

### Can TransferArc manage employee transportation?

Yes. Staff transport runs as daily or weekday series with manifests, contract rates and cost centres, and the corporate client receives one consolidated invoice per month.

### Can passengers be imported in bulk?

Yes. Passenger manifests import from CSV with line-by-line validation, so errors are shown before the trip runs.

### What does shuttle dispatch software do?

It turns a scheduled route into daily trips and assigns each one a compliant vehicle and driver, automatically by zone and vehicle class or by hand on the dispatch board, with live GPS, geofenced zones and alerts when a run falls behind. In TransferArc every run also settles the driver and posts to the ledger.

### Does TransferArc work for airport shuttles?

Yes. Airport shuttle pickups can be linked to a flight number so the pickup follows the live arrival time, scheduled loops and on-demand pickups share one dispatch board, and hotels or tour operators can book the shuttle through the agent channel on credit.

### How much does shuttle software cost?

Each TransferArc plan has a monthly price with vehicles included, plus a one-time Setup & Onboarding fee. Corporate accounts with contract rates are in Business, with 15 vehicles included. Every price is on the pricing page after a short form.

Request a demo: https://www.transferarc.com/contact